Know your environment. Protect your health. For 25 years, Environmental Working Group (EWG) has worked to protect people from toxic chemicals – in their homes, food, tap water and everyday household products.
(EWG) is seeking an organized, motivated individual to join our DC office. Our signature shopping guides and databases push companies to make cleaner, greener products and give consumers the information they need to make safer choices today.
The Administrative Assistant/Receptionist position is a full-time position based that interacts with the general public, press, legislators, donors, and every staff member on a regular basis.
RESPONSIBILITIES:
- Answer & troubleshoot multi-line telephone, receive visitors, and accept deliveries.
- As EWG'S first point of contact with the public, respond to general email, mail, and phone inquiries for information in a pleasant manner. We do not forward calls -we answer them. This requires becoming intimately familiar with EWG's research and operations. Some of these emails and phone calls require having a thick skin.
- A large number of our calls include donors, so you will be expected to troubleshoot donation issues.
- Arrange travel, serve as proofreader, and provide general administrative assistance such as copying, faxing, scanning, data entry, distributing mail, and maintaining files for multiple staff members.
- Receive accounts payable and receivable. This includes making bank deposits, filing relevant paperwork, and managing a safe deposit box.
- Handle outgoing EWG mailings and assist with publication production and distribution.
- Maintain office equipment and office supply inventory. Research and recommend purchase of office equipment when necessary.
- Provide assistance to Executive team members as needed. This includes keeping calendars, completing timesheets, submitting expense reports, and maintaining correspondence files.
- Coordinate logistics for conference calls and meetings, including meals and setting up conference bridge codes.
- Assist with research, development, government affairs and HR projects as needed. This sometimes requires event planning such as planning logistics or arranging EWG staff to speak at events. Previous experience with event planning is desirable.
- This is a 2- person job that relies heavily on collaboration. An ideal candidate works will with one other person and is willing to evenly distribute tasks and responsibilities.
- Other duties, as assigned. This is a "roll up your sleeves" position.
QUALIFICATIONS:
- Related experience in non-profit sector (preferred)
- Related experience handling customers or general public on the phone or via email
- Computer literacy (Internet, Excel, Word, and Outlook) and familiarity with Macs
- Demonstrated commitment to the environment and public health issues (strongly preferred)
- Excellent written and verbal communication skills
- Outstanding attention to detail; dedication to go the extra mile
- Experience using online fundraising platforms a plus (such as Salsa)
- Sense of humor a plus
Location: Washington, DC office
Benefits: Salary is commensurate with experience. EWG offers fully paid, excellent health care, paid parental leave, plus tax-deferred 403(b) plan, including matched contributions. It’s a casual, growing office with 40+ engaging co-workers.
EWG’s Commitment to Diversity and Inclusion:
EWG celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to foster a work environment that supports, inspires and respects all individuals. EWG does not discriminate against any employee or applicant on the basis of race, color, religion, national origin, age, sex, citizenship, ancestry, marital status, family responsibilities, physical or mental disability, military or veteran status, medical condition, genetic information, sexual orientation, gender, gender identity of expression, matriculation or political affiliation, or any other protected class recognized in any of the jurisdictions where EWG has offices or employees working. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, or compensation and promotion.
To Apply: Send cover letter and resume to Brett Dorow at [email protected].